Earlier this year, the community was asked to participate in a survey developed by the Landscape Committee. Thank you to all who took part. A total of 87 responses were received with participation from all areas of the community. More than half of the responses included thoughtful comments and suggestions. You have given the committee a lot to consider. As a next step, the committee would like to share results of the survey. You can find a summary of responses and comments by pdf clicking here (1.11 MB) .
What is the committee doing with this data?
The committee plans to use your responses to:
There were a number of comments about LCA lawn care. Earlier this fall, the Association hired a new landscape maintenance contractor, Edmonds Landscaping, who will be responsible for lawn care next year. The committee and board want to give Edmonds some time to get established and become familiar with the Fells before considering further lawn care changes.
The committee plans to work on the vision and initial project plans over the winter with a goal of updating the community in the spring. If you want to contact the committee, please email Rob Clemens (chair) at email@example.com. You can also contact the board at firstname.lastname@example.org.
The Landscaping and Grounds Committee
Rob Clemens (chair), Joan Ostrowski (secretary), Cecil Lancaster, Barbara Chase, John DeMeo, Bill Loscocco, Suzanne Francis (board rep), Elaine Francis (board rep)
The 2019 Fells Annual Meeting is scheduled for Dec. 9 at 5pm. This is not the official notice of meeting. That will be mailed to your home in mid-November by either USPS mail OR certified mail. If you did not waive delivery by certified mail by Nov. 14, your packet is being sent by certified mail. The packages mailed to your home will include agenda. Please bring the contents with you since there will not be extra copies at the meeting.
This year, the meeting will be held at Souhegan High School, 412 Boston Post Rd, Amherst, NH. This is a new venue for Fells. At this meeting, in addition to updating the community on recent board efforts, we will be addressing three very important items:
Background on document revision:
As many of you know last year we initiated a project to update the Fell’s legal documentation, Declaration and By Laws. The board held two community communication meetings last fall with our legal representative to answer questions that people had in reference to the proposed changes in these documents.
At a third community meeting on September 18th, Jay Connor gave a presentation explaining why we are revising our Condo Docs, highlighting key changes and the voting process for approval. You can find Jay’s presentation by pdf clicking here (689 KB) .
You will be able to vote on these items by proxy if you are unable to attend this meeting. In order to revise our condo documents, 75% of ALL owners must vote to approve. We will need your proxy votes!
A few updates to share – Oct 2019
Holiday Trash Pickup – October 19th
Due to the Columbus Day Holiday, trash pickup this week will be on Saturday, October 19. Andrew Knight has contacted Republic Trash to confirm the Saturday pickup so we should not see a repeat of the missed pickups we experienced on July 4th and Labor Day. We also wanted to let you know that Republic did give the Fells a credit for the missed pickups. Thanks to Andrew for arranging that.
BOD Candidate’s Night - Fireside Thursday on October 24th
As mentioned in a previous notice, the weekly Fireside Thursday event on October 24 from 5:00 to 7:00 will be BOD candidate’s night.This will be the usual informal gathering, but with a twist. Some members of the board of directors will be present and will share information about the various tasks involved with being on the board. Residents who have decided to run for the open seat, or who are just thinking about it, are invited to come and share their interest in the board and why they are interested in running.
It will be a great way to meet candidates rather than a last minute introduction the night of the annual meeting, when we will be voting. And if you haven’t attended a weekly Fireside Thursday event, they are a great opportunity to meet neighbors.
As previously announced, Edmonds Landscaping has been hired as the Fells landscape maintenance and snow removal contractor starting with this winter’s snow season. The new contracts are posted on the website. You can find them by clicking pdf here for landscape maintenance (324 KB) and pdf here for snow removal (248 KB) .
The property management contract with Foxfire has been renewed. To help better educate home owners as to what services are covered by this contract, a summary can be found by pdf clicking here (105 KB) .
Thanks to all who were able to help on our community clean-up day! We had a record turnout and were able to accomplish a lot! And the wonderful Fells’ bakers nourished us when done! What a wonderful community we have!
And if anyone found a missing small rake, please let Elaine Francis email@example.com know.
September 18th Community Meeting Follow-up:
Thank you to all who attended this week’s meeting. If you missed the meeting, you can find meeting notes by pdf clicking here (509 KB) .
At the meeting, Jay Connor gave a presentation explaining why we are revising our Condo Docs, highlighting key changes and the voting process for approval. You can find Jay’s presentation by pdf clicking here (689 KB) . The draft docs can be found by pdf clicking here for Declaration (309 KB) and pdf clicking here by ByLaws (525 KB) . Any comments should be sent to board by mid- October. This will give the board time to review prior to compiling the final draft which the community will vote on at the annual meeting.
The community will be changing landscaping and snow removal contractor to Edmonds Landscaping starting with this winter’s snow season. The process by which the board made this decision is discussed in the meeting notes. More details on this transition will be provided later.
We hope many residents will attend the Fells community meeting planned for September 18 from 6:30-8:30pm. During this meeting, we will focus on the Fells Condo Docs but we plan to cover several other topics. Agenda can be found at end of this message.
The meeting is currently planned to be held at the clubhouse. Since space is limited, we will be offering the option of remote participation via a conference call. If you are interested in remote participation, please reply to this email.
Fells Condo Docs - Background and links to draft documents:
As many of you know last year we initiated a project to update the Fell’s legal documentation, Declaration and By Laws. The board held two community communication meetings last fall with our legal representative to answer questions that people had in reference to the proposed changes in these documents. The board decided not to move forward last year with a vote of the Association to approve the documents until some of the issues raised were resolved. During the communication meeting on Sept 18th, we will discuss:
We will not be going through the documents in detail at the communications meeting. We are making the draft documents available early so that you have the opportunity to review these documents prior to the meeting and provide us with your feedback. There will not be a legal representative at the communications meeting. The documents are available on the website by pdf clicking here for Declaration (309 KB) and pdf clicking here for ByLaws (525 KB) . Note that you must be logged into your Fells website account to access.
Many of you will note that some of the detailed rules and regulations are no longer included in the Declaration and By Laws documents. These have been moved to a Rules and Regulations document. A draft of this document has been put together by the Policy Committee and will be forwarded at a later time. The rationale and approval of this approach will be explained in the meeting.